Catering inquiry form template
This five-step catering inquiry form asks the type of event, the number of guests, the preferred cuisine and any dietary requirements, followed by the contact details. You can clone it into your Growform account and add sample menus.
What the form asks, step by step
A caterer prices by event, headcount and menu, and the form asks all three before the contact step. Dietary needs follow so no request arrives without them.
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Step 1: “What type of event are you planning?”
Weddings, corporate events and birthdays each have their own menus and staffing.
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Step 2: “How many guests are you expecting?”
Guest bands from under 50 to over 200 set the scale of the quote.
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Step 3: “What is your preferred cuisine?”
Italian, Asian, American, vegetarian or vegan points to the right menu pack.
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Step 4: “Do you have any special dietary requirements?”
Gluten-free, dairy-free and nut-free needs reach the chef before menu planning.
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Step 5: “How shall we contact you?”
Name, email and phone come last.
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After submitting
Rewrite the thank-you message to promise sample menus and a quote within a set time.
Who it’s for
Catering companies, event caterers and restaurants with a catering service use this template on their inquiry page. Every request arrives with the occasion, the headcount, the cuisine and the dietary needs, so you can send sample menus and a price in your first reply. It works as a catering quote form for private and corporate events alike. Customers ordering food for pickup or delivery are better served by the catering order template.
Why this structure converts
- Guest numbers are asked in bands, so hosts can answer before their list is final.
- Dietary requirements have their own step, which keeps allergies out of the notes.
- The cuisine question lets you reply with a relevant menu instead of your full catalog.
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Make it yours
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Add the event date
A date field after the event type lets you check availability before you prepare a quote.
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Allow several dietary needs
The dietary step takes one answer. Make it multi-select so a host can flag gluten-free and nut-free guests together.
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Ask for the venue
Add an address step so you can plan transport, kitchen access and staffing for the venue.
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Frequently asked questions
What should a catering questionnaire ask?
It should ask the event type, the date, the guest count, the cuisine and the dietary needs. This template asks all of those except the date, which you can add as one step.
Can the form show a price per head?
Yes. Growform can calculate an estimate from the guest band and show it on the thank-you screen, and you confirm the final price after the menu is agreed.
Where do catering inquiries go?
They reach your inbox and can also go to HoneyBook, Dubsado or a Google Sheet through Growform’s integrations.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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