Catering order form template
This five-step catering order form asks the type of event, the guest count, the food style and whether to add drinks, followed by the contact details. You can clone it into your Growform account and add your own menu options.
What the form asks, step by step
A caterer quotes from the occasion, the headcount and the menu style, and the form asks each one in a tap. The beverage question adds bar service to the quote.
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Step 1: “What type of event are you planning?”
Weddings, birthdays and corporate events each have different service expectations.
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Step 2: “How many guests are you expecting?”
Guest bands up to more than 200 set staffing and food quantities.
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Step 3: “What type of food are you interested in?”
Vegetarian, vegan, seafood, meat or mixed narrows the menus to offer.
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Step 4: “Would you like to add beverages to your order?”
Alcoholic, non-alcoholic or both tells you whether a licensed bar is needed.
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Step 5: “How shall we contact you?”
Name, email and phone come last.
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After submitting
The customer sees a standard thank-you, which you could replace with sample menus to browse.
Who it’s for
Caterers, restaurants with an events arm and food trucks that take bookings use this template as a catering request form. It captures the occasion, the headcount, the food style and drinks in four taps, so you can reply with menus and a per-head price. It also works as a catering inquiry form on wedding and corporate pages. Restaurants catering from their own kitchen may prefer the restaurant catering template.
Why this structure converts
- The event type comes first, which frames every later answer.
- Guest bands let customers answer before their final headcount is confirmed.
- Drinks are a separate question, so bar service is quoted rather than forgotten.
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Make it yours
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Add the event date
Add a date step before the contact details so you can check availability before replying.
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Ask about dietary needs
A multi-select for allergies such as nuts, gluten or dairy protects guests and your kitchen.
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Show per-head prices
Calculate an estimated total from the guest count and food style, and show it on the thank-you screen.
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Frequently asked questions
What should a catering order form ask?
It should ask the event, the number of guests, the menu style, drinks, the date and any dietary needs. This template covers the first four.
Can I use this catering order form template for drop-off orders?
Yes. Rename the event step for office lunches and add a delivery address, and it works for drop-off catering.
Where do catering orders go?
They arrive by email and can be sent to HoneyBook, HubSpot or a Google Sheet.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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