Hotel booking request form template
This five-step hotel booking request form asks the room type, the bed type, any accessibility needs and the stay date, followed by the contact details. Clone it into your Growform account and add a checkout date.
What the form asks, step by step
The form is a booking request rather than a live reservation, which suits independent hotels that confirm rooms by email. It collects room preferences first and the date last.
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Step 1: “What is your preferred room type?”
Single, double, suite or family room narrows availability before you check the calendar.
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Step 2: “What is your preferred bed type?”
King, queen, double or twin matters most to couples and friends sharing.
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Step 3: “Do you need accessible room features?”
A yes here lets you hold a ground-floor or adapted room early.
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Step 4: “When would you like to stay?”
One date field captures the arrival day, so ask for nights separately if needed.
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Step 5: “How shall we contact you?”
Name, email and phone come last.
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After submitting
Rewrite the thank-you screen to say how quickly the front desk confirms a room and a rate.
Who it’s for
Independent hotels, guesthouses and boutique properties use this template on their rooms page when they prefer to confirm each stay personally. It works as a hotel reservation form for guests who want a specific room or bed and would rather ask than trust a generic booking engine. Asking about accessibility up front means guests who need an adapted room say so before arrival, not at check-in.
Why this structure converts
- Room and bed come first, so the guest describes the stay they want before any admin.
- The accessibility question is a simple yes or no, which makes it easy to answer honestly.
- A date picker replaces a free-text box, so arrival dates reach you in one consistent format.
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Make it yours
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Ask for the number of nights
The template records one stay date. Add a departure date or a nights question so the front desk can quote a full rate.
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Show room photos
Image buttons on the room step let guests compare a double and a suite by sight rather than by name.
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Add guest numbers
A step for adults and children helps you assign family rooms and extra beds before you reply.
Frequently asked questions
Is this a hotel booking form or a live reservation system?
It is a booking request. Guests submit their preferences, and your team confirms availability and the rate by email or phone.
Can the form check room availability?
No. Growform collects the request and sends it to you or your CRM, and you confirm the room from your property system.
How do guests with accessibility needs use it?
They answer yes on step three. You can add a follow-up question with conditional logic asking which features they need.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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