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Hotel sales inquiry form template

This five-step hotel sales inquiry form asks the room type, the meal plan, the purpose of the stay and the travel dates, followed by the contact details. Clone it into your Growform account and add your room rates.

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What the form asks, step by step

The form gathers what a reservations team needs to quote a stay. Room, board and dates arrive together, so the reply can include a price.

  1. Step 1: “What type of room are you interested in?”

    Single, double, suite or family room decides availability and rate.

  2. Step 2: “What is your preferred meal plan?”

    Bed and breakfast through all inclusive changes the quote considerably.

  3. Step 3: “What is the purpose of your stay?”

    Business, leisure or event guests can be offered different packages.

  4. Step 4: “What are your check-in and check-out dates?”

    The template offers date ranges such as this week, which you may want to replace.

  5. Step 5: “How shall we contact you?”

    Name, email and phone come last.

  6. After submitting

    The confirmation that follows can be rewritten to promise a rate and availability reply within a set time.

Who it’s for

Independent hotels, resorts and hotel sales teams use this template when they quote stays directly rather than through a booking engine. It suits vacation packages, group inquiries and guests who want to ask before booking. Every hotel room inquiry form submission states the room, the board and the purpose, so the sales team can reply with an offer. Properties that want direct bookings can compare it with the hotel booking template.

Why this structure converts

  • Room and meal plan come first, which is the part of a stay guests enjoy choosing.
  • The purpose question lets you tailor the offer to a business trip or a celebration.
  • Four taps before the contact step keep the inquiry quick for travelers comparing hotels.
Use this template

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Make it yours

  • Replace the date buttons

    The dates step offers ranges such as “This week” rather than dates. Swap it for date pickers so every inquiry has exact check-in and check-out.

  • Ask the number of guests

    Add adults and children counts so family and group rates can be quoted correctly.

  • Link to your booking engine

    Show a link to your booking engine on the thank-you screen for guests who prefer to book straight away.

Send every lead where your team works

See all integrations

Frequently asked questions

How is a hotel sales inquiry different from a booking?

An inquiry asks for a quote and availability, and the guest confirms later. A booking form reserves the room immediately.

Can group bookings use this form?

Yes. Add a number-of-rooms step and a note field, and the sales team can quote groups from the same page.

Where do inquiries go?

Inquiries are emailed to your sales team and can be added to HubSpot, Salesforce or a Google Sheet.

What happens next?

  1. Step 1: Clone this form template

    Clone this template into your Growform account (create one first if you don’t already have one).

  2. Step 2: Edit your form

    Get creative and adjust your form's theme options, questions or layout in the Growform form builder.

  3. Step 3: Share or embed your form

    Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.

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