Personal training intake form template
This five-step personal training intake form asks the client’s fitness goal, favorite activities, training frequency, available days and any injuries, followed by the contact details. Clone it into your Growform account and add a PAR-Q step.
What the form asks, step by step
The questions are written in the first person, as a trainer would ask them at a first meeting. The client describes what they want and when they can train before giving any contact details.
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Step 1: “What’s your primary fitness goal?”
Weight loss, muscle, injury repair or an event sets the whole program.
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Step 2: “What type of activities do you enjoy the most?”
Clients who enjoy their sessions keep booking, so preferences are asked early.
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Step 3: “Can you tell me more about your availability?”
Frequency and weekdays show whether the client fits your open slots.
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Step 4: “Is there anything else you’d like to tell me?”
Injuries and preferences are typed here, before the first session is planned.
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Step 5: “How shall I contact you about your training?”
Name, email and phone come last.
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After submitting
After “Check availability”, the client sees a thank-you note, which a trainer would personalize with a reply time.
Who it’s for
Independent personal trainers, small studios and online coaches use this template on their booking or “work with me” page. It collects the answers a trainer normally gathers in the first ten minutes of a consultation, so the first call can focus on the plan instead of the basics. As a personal trainer questionnaire it stays short and friendly, which suits people who have not yet decided to hire anyone. Health screening and a full personal training questionnaire come after the client signs up. Coaches who teach groups may prefer the fitness class template.
Why this structure converts
- The goal comes first, so the client starts by describing the result they want rather than filling in admin.
- Activity choices are multi-select, which lets a client who likes both yoga and swimming say so.
- Weekday availability arrives with every inquiry, so you can offer times in your first reply.
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Make it yours
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Add a health screening step
Add yes-or-no questions from a standard PAR-Q before the contact step, or send the full screening form once the client books.
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Offer your packages
Add a step for the package the client is interested in, such as single sessions, a block of ten or online coaching.
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Keep your own voice
The questions are in the first person. Keep it that way if you train alone, or switch to “we” if you run a studio with several trainers.
Send every lead where your team works
Frequently asked questions
What should a personal training intake form ask?
At first contact it should ask the client’s goal, the kinds of exercise they enjoy, how often and when they can train and anything the trainer should know about injuries. Detailed health history can follow once they book.
Is this a personal trainer consultation form?
It works as the request for a consultation. The answers let you prepare the session, and you can add steps for body measurements or current training if you want a full personal trainer consultation form.
Does it include a PAR-Q?
No. The template has no medical screening questions. Add them as extra steps, or keep them in a separate form sent before the first session.
Can clients book a time straight after?
Yes. You can redirect to your booking page after submission or link to it from the thank-you screen.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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