Restaurant catering inquiry form template
This five-step restaurant catering inquiry form asks the type of event, the number of guests, the cuisine and any dietary options, followed by the contact details. Clone it into your Growform account and put your own menus in.
What the form asks, step by step
Guest count and cuisine set the size of the order, so a restaurant can judge each inquiry before calling. Dietary needs are asked before the contact step, not discovered later.
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Step 1: “What type of event are you planning?”
Weddings, corporate events and birthdays have different service styles.
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Step 2: “Approximately how many guests are you expecting?”
Guest bands tell the kitchen whether the job fits its capacity.
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Step 3: “What type of cuisine would you like us to serve?”
Italian, Mexican, Chinese, Indian or American points to a set menu.
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Step 4: “Do you require any special dietary options?”
Vegetarian, vegan and gluten-free needs shape the menu from the start.
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Step 5: “How shall we contact you?”
Name, email and phone come last.
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After submitting
Use the confirmation text to say when the customer will receive a catering menu and price.
Who it’s for
Restaurants with a catering service, caterers and food trucks that take off-site events use this template in place of a phone call. It works as a catering request form that captures the occasion, the headcount and the menu style, so the manager can reply with a priced menu. Large-event inquiries stand out immediately from the guest count. For standard food orders, the catering order template is a closer fit.
Why this structure converts
- Guest count is banded, so customers do not need a final number before inquiring.
- The cuisine buttons let a customer choose a style quickly without reading a full menu.
- Dietary options are part of the first request, which shows the customer their guests will be looked after.
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Make it yours
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Match cuisines to your kitchen
The template lists five cuisines as examples. Replace them with your own set menus or remove the step if you serve one cuisine.
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Ask for the event date
Add a date step after the event type so you can check kitchen capacity before replying.
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Allow several dietary needs
The dietary step takes one answer. Make it multi-select so vegan and gluten-free guests can both be noted.
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Frequently asked questions
What goes into a catering quote form?
A catering quote needs the event type, guest count, menu style and dietary needs, plus the date and location. This template covers the first four.
Can I send a price automatically?
Yes. Calculate a per-guest estimate from the guest band and cuisine and show it on the thank-you screen.
Where do catering inquiries go?
Inquiries arrive by email and can also go to HoneyBook, HubSpot or a Google Sheet.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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