Appointment request form template
This five-step appointment request form asks what to book, the preferred days, the time of day and the meeting format, followed by the contact details. You can clone this template straight into your Growform account and list your own services.
What the form asks, step by step
The appointment form asks four button questions about what to book and when. It collects preferences for you to confirm, and it does not reserve a slot in a calendar.
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Step 1: “What would you like to book?”
A first appointment and a follow-up need different lengths of time.
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Step 2: “Which days suit you best?”
More than one answer can be selected, which gives you room to schedule.
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Step 3: “What time of day works best?”
Morning, afternoon or evening narrows the choice without asking for an exact hour.
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Step 4: “Would you like to meet in person or online?”
Knowing the format tells you whether to reserve a room or send a link.
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Step 5: “How shall we confirm your appointment?”
Name, email and phone come last.
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After submitting
The final screen says that you will confirm a time shortly, which makes clear that a person will reply.
Who it’s for
This template is for service businesses that confirm appointments by hand, such as salons, studios, consultants, agencies and professional firms. It works as a general booking form template when you do not want to publish a live calendar, or when each appointment has to be checked against staff availability. Every request states the type of appointment, the preferred days and time of day, and whether the person wants to meet in person, online or by phone. For advisory work the same steps serve as a consultation form once you rename the first question.
Why this structure converts
- Asking for preferred days and a time of day is quicker than searching a calendar for a free slot.
- The days question on step two accepts several answers, so people with flexible weeks can say so.
- The contact step asks how to confirm the appointment, so the phone number has a clear use.
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Make it yours
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List your own services
Replace the four options on step one with the appointments you offer, such as a first session, a review or a fitting.
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Add a location step
If you have more than one branch, add a button question for the preferred location before the contact details.
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Link to your calendar
Add your scheduling link to the thank-you message if you want people to choose an exact time after they submit the request.
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Frequently asked questions
Does this form book the appointment automatically?
No. It records what the person wants and when they are available, and you confirm the time by email or phone. Nothing is written to a calendar.
Can I use it as a consultation form?
Yes. Rename the first question and its answers to describe your consultations. The questions about days, time and format stay the same.
What is the difference between an appointment request and a booking?
A booking reserves a specific slot, and a request states preferences that you then confirm. A request form suits businesses whose availability changes from day to day.
What happens next?
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Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
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