Office space inquiry form template
This six-step office space inquiry form asks the type of space, the team size, the move-in date, what matters most and any notes, followed by the contact details. Clone it into your Growform account and list your locations.
What the form asks, step by step
The first four answers tell a leasing team which product and which building to suggest. Notes cover anything else the tenant needs.
-
Step 1: “What type of office space are you looking for?”
Coworking, private office, virtual office or meeting room are separate products.
-
Step 2: “How big is your team?”
Team size decides the desks or rooms you can offer.
-
Step 3: “When do you plan to move in?”
Immediate move-ins are your hottest leads and should be called first.
-
Step 4: “What is most important to you in an office space?”
Location, price, flexibility or amenities tells you how to pitch the tour.
-
Step 5: More information
Tenants can mention parking, access hours or special requirements.
-
Step 6: “How shall we contact you?”
Name, email and phone come last.
-
After submitting
Offer a tour booking link in the thank-you message so interested tenants can see the space.
Who it’s for
Flexible workspace operators, business centers and commercial landlords use this template on their availability pages. It works as an office space request form that qualifies each tenant by product, size and timing. Your leasing team knows what to show before the tour is booked. Operators focused on shared desks may prefer the coworking space template.
Why this structure converts
- The space type buttons explain your products as the tenant chooses between them.
- Move-in timing sorts urgent tenants from future planners without an extra call.
- The priority question tells you what to emphasize on the tour.
14-day free trial, no credit card
Make it yours
-
Add a location step
If you run several buildings, add a location question first so each inquiry reaches the right site manager.
-
Show a starting price
Display a starting monthly price for the selected space type on the thank-you screen.
-
Book tours directly
Redirect tenants to your scheduling page after submission so the tour is booked at once.
Send every lead where your team works
Frequently asked questions
What should an office space inquiry ask?
It should ask the type of space, team size, move-in date and main priority. Budget and location can be added for larger portfolios.
Does it work for virtual offices and meeting rooms?
Yes. Both are options on step one, and conditional logic can skip team-size questions that do not apply.
Where do inquiries go?
They arrive by email and can also go to OfficeRnD, HubSpot or a Google Sheet.
What happens next?
-
Step 1: Clone this form template
Clone this template into your Growform account (create one first if you don’t already have one). -
Step 2: Edit your form
Get creative and adjust your form's theme options, questions or layout in the Growform form builder. -
Step 3: Share or embed your form
Share a link to your form, or embed it in your existing website. Receive new submissions by email or send them to 7,000+ apps via Zapier.
Start your free trial
Build multi-step forms just like this one. 14-day free trial, no credit card required.